Hospital Procurement System (Champions)

Project Overview

The Champions procurement system was developed for RSUD Ciawi (Regional Public Hospital) to digitize and streamline the entire procurement lifecycle. The system manages everything from procurement planning and vendor qualification through contract management, payment processing, and final document generation, replacing manual paper-based processes.

Project Requirements

• Create a comprehensive procurement lifecycle management system
• Implement vendor qualification and management processes
• Develop automated document generation (BAST, SPK, Nota Dinas)
• Build budget tracking with multi-level approval workflows
• Implement role-based access control for different procurement roles

The Challenge

The main challenge was modeling the complex Indonesian government procurement workflow with its multi-stage approval processes, strict documentation requirements, and regulatory compliance needs. The system needed to generate legally compliant documents (BAST, SPK, Nota Dinas PPK) from templates, manage vendor qualifications with detailed financial and legal verification, and handle budget tracking across multiple funding sources.

The Approach & Solution

I developed a comprehensive procurement platform using Laravel 11 with role-based access control via Spatie Permission, automated document generation using DomPDF and PhpWord for templates (BAST, SPK, Nota Dinas), vendor management with qualification assessment, budget planning and realization tracking, interactive DataTables for data management, Excel export capabilities, activity logging for audit trails, and a multi-step workflow engine covering the complete procurement lifecycle from planning to payment.